Procedure: Formation of program advisory committee and submission of Program Advisory Committee form¹

Responsible Party: Major Adviser/Department Chair/Head

Action Date: Immediately following admission to degree program for those programs that use an advisory committee

Procedure: Changes in program advisory committee by memorandum

Responsible Party: Major Adviser/Member Leaving Committee

Action Date: As soon as change occurs

Procedure: Request transfer of credit by submitting Request for Transfer of Graduate Credit form¹ (master’s degrees only)

Responsible Party: Major Adviser

Action Date: Before Graduation

Procedure: Graduation Application Card¹

Responsible Party: Student

Action Date: By end of semester in which the degree is to be awarded

Procedure: Inclusion of name for commencement exercises, regalia, and announcement orders

Responsible Party: Student

Action Date: Deadlines indicated in “Instructions to Graduates”

Procedure: Removal of incompletes (Change of Grade form)

Responsible Party: Student/Instructor

Action Date: When course requirements have been met

Procedure: To avoid an incomplete becoming “F”

Responsible Party: Student/Instructor

Action Date: Change of grade form must be submitted twelve weeks into the next major semester of enrollment

Procedure: Final comprehensive examination (Certified by submission of Record of Progress form¹ with original signatures)

Responsible Party: Advisory Committee

Action Date: Must be completed by graduation

1. Forms are available in the Graduate School or on the Web at www.uark.edu/grad.

Procedure: Selection of thesis title and formation of thesis committee and submission of Master’s Thesis Title and Thesis Committee form¹

Responsible Party: Thesis Director/Department Chair/Head

Action Date: At least three months prior to the date of the defense

Procedure: Obtain Guide for Preparing Theses and Dissertations from the Web

Responsible Party: Student

Action Date: Before first draft of thesis is typed

Procedure: Defense of thesis

Responsible Party: Thesis Committee

Action Date: At least one week before graduation

Procedure: Registration for at least six hours of thesis

Responsible Party: Student

Action Date: Before graduation

Procedure: Submission of preliminary copies to each thesis committee member

Responsible Party: Student

Action Date: At least three weeks before graduation

Procedure: Preliminary editorial check of thesis

Responsible Party: Student

Action Date: Before final copies of thesis are made

Procedure: Final copies of thesis to Graduate School and to Mullins Library

Responsible Party: Student submits to Graduate School; Graduate School submits to Library

Action Date: To allow thesis to be submitted to the Graduate School at least one week before graduation

1. Forms are available in the Graduate School or on the Web at www.uark.edu/grad.

Procedure: Formation of program advisory committee and submission of Doctoral Program Advisory Committee form¹

Responsible Party: Major Adviser/Department Chair/Head

Action Date: Immediately following admission to degree program for those programs that use an advisory committee

Procedure: Changes in program advisory committee by memorandum

Responsible Party: Major Adviser/Member Leaving Committee

Action Date: As soon as change occurs

Procedure: Foreign Language Requirement (if required)

Responsible Party: Advisory Committee

Action Date: Determined by committee

Procedure: Satisfaction of residence: Ph.D., enrollment in two consecutive semesters as a full-time student; Ed.D., enrollment as indicated on an approved Residence Plan form¹

Responsible Party: Student/Adviser

Action Date: Before graduation

Procedure: Admission to candidacy

Responsible Party: Advisory Committee

Action Date: Before beginning work on the dissertation

Procedure: Enrollment in at least one hour of graded graduate course work or dissertation credit following passing of candidacy exams

Responsible Party: Student

Action Date: Each semester (including summer) until graduation

Procedure: Selection of dissertation title & formation of dissertation committee and submission of Doctoral Dissertation Title and Dissertation Committee form¹

Responsible Party: Dissertation Director

Action Date: At least three months prior to the date of the defense

Procedure: Registration for at least 18 hours of dissertation

Responsible Party: Student

Action Date: Before graduation

Procedure: Graduation Application Card¹

Responsible Party: Student

Action Date: By end of semester in which the degree is to be awarded

Procedure: Inclusion of name for commencement exercises, regalia, and announcement orders

Responsible Party: Student

Action Date: Deadlines indicated in “Instructions to Graduates”

Procedure: Removal of incompletes (Change of Grade form)

Responsible Party: Student/Instructor

Action Date: When course requirements have been met

Procedure: To avoid an incomplete becoming “F”

Responsible Party: Student/Instructor

Action Date: Change of grade form must be submitted twelve weeks in the next major semester of enrollment

Procedure: Obtain Guide for Preparing Theses and Dissertations from the Web

Responsible Party: Student

Action Date: Before first draft of dissertation is typed

Procedure: Submission of Announcement of Defense by memorandum

Responsible Party: Dissertation Director

Action Date: At least two weeks before the defense²

Procedure: Defense of dissertation (Certified by submission of Record of Progress with original signatures¹)

Responsible Party: Dissertation Committee

Action Date: To allow dissertation to be submitted to Graduate School at least one week before graduation²

Procedure: Submission of preliminary copies to each dissertation committee member

Responsible Party: Student

Action Date: At least six weeks before final defense of dissertation

Procedure: Preliminary editorial check of dissertation

Responsible Party: Student

Action Date: Before final copies of dissertation are made

Procedure: Final copies of dissertation to Graduate School and to Mullins Library

Responsible Party: Student submits to Graduate School; Graduate School submits to Library

Action Date: At least one week before graduation²

1. Forms are available in the Graduate School or on the Web at www.uark.edu/grad.
2. Specific deadlines are available in the Graduate School.